Privacy Policy

Western New York Soccer Association
Effective Date: 12/1/2025

Western New York Soccer Association ("WNYSA," "we," "our," or "us") is committed to protecting the privacy of our players, parents, coaches, volunteers, officials, and website visitors. This Privacy Policy outlines how we collect, use, share, and protect personal information in connection with our soccer programs, leagues, events, and online platforms.

If you have any questions, you may contact us at:
📩 wnystatepresident@outlook.com

1. Information We Collect

We may collect the following types of information:

1.1 Personal Information (Players, Parents, Coaches & Officials)

• First and last name

• Date of birth / player age group

• Contact information (email address, phone number, mailing address)

• Emergency contact information

• Registration information for leagues, tournaments, and programs

• Payment information (processed securely by third-party vendors)

• Medical or allergy information (when required for player safety)

• Background check information (coaches & volunteers)

1.2 Website & Digital Information

• IP address

• Browser type & device information

• Cookies & usage data

• Form submissions on our website

2. How We Use Your Information

WNYSA uses collected information to:

• Register players, coaches, and teams

• Manage league operations, schedules, rosters, and standings

• Communicate updates, cancellations, and league announcements

• Ensure player safety and emergency response

• Process payments for registrations, events, and fees

• Conduct background checks where required

• Improve website functionality and user experience

• Verify eligibility for age and regional requirements

3. How We Share Information

We do not sell or rent personal information.

We may share information only with:

3.1 League & Organizational Partners

• Affiliated leagues

• Tournament organizers

• Referee and coaching associations

• Insurance providers

• Background check vendors

3.2 Service Providers

Trusted third-party vendors that assist with:

• Registration platforms

• Payment processing

• Email communication

• Website hosting & security

3.3 Safety, Legal & Compliance

We may disclose information if required to:

• Protect player safety

• Comply with applicable laws

• Assist law enforcement or legal requests

4. Youth Privacy (COPPA Compliance)

WNYSA is committed to protecting the privacy of youth players under age 13.

We only collect youth information for:

• League registration and eligibility

• Safety & emergency contact

• Age-appropriate team placement

Parents/legal guardians may request to:

• Review their child's information

• Update or correct information

• Request deletion of records where applicable

5. Cookies & Tracking Technologies

Our website may use cookies for:

• Security

• Website analytics

• Performance optimization

Users can disable cookies through their browser settings.

6. How We Protect Information

We use administrative, technical, and physical safeguards such as:

• Encrypted registration platforms

• Access-restricted data handling

• Secure payment processing through verified vendors

• Regular security reviews

However, no method of online transmission is 100% secure.

7. Data Retention

We retain information only as long as necessary for:

• League operations

• Legal or regulatory requirements

• Insurance or safety recordkeeping

8. Your Rights & Choices

You may request to:

• Update your information

• Correct inaccurate information

• Request deletion (if allowed by league and state requirements)

• Opt out of non-essential communications

Contact: wnystatepresident@outlook.com

9. Third-Party Links

Our website may link to outside organizations. We are not responsible for their content or privacy practices.

10. Changes to This Privacy Policy

We may update this policy periodically. Updates will be posted with a revised "Effective Date."

11. Contact Information

For questions, corrections, or privacy requests:
📧 wnystatepresident@outlook.com

Western New York Soccer Association
Thank you for being part of our community and supporting youth soccer development!